gPanel or Folgo: Which Google Drive Admin Tool Fits My Needs?

Effectively managing Google Drive can be complex, especially when working across multiple users and shared drives within Google Workspace. Two popular tools that can help you take control of your Drive environment are gPanel and Folgo, each providing different approaches to Google Drive management.

Disclaimer: gPanel is a product of Promevo. We are not affiliated. This comparison is for informative purposes only.

What is gPanel?

GPanel by Promevo is an administrative platform designed to help Google Workspace admins manage user accounts and services within their domain. It includes a range of tools for user provisioning, email management, Drive file sharing controls, and policy enforcement, allowing administrators to oversee multiple aspects of Google Workspace from a centralized dashboard.

What is Folgo?

Folgo is a Google Drive management tool deeply integrated with Google Workspace, purpose-built to simplify cleanup, bulk file actions, Drive migrations, and permission management at scale. Folgo empowers administrators to efficiently manage large volumes of Drive data, simplify repetitive tasks, and perform audits across their Drive environment, all while maintaining a user-friendly interface that enables direct actions within your workspace.

Overview

Usability

Folgo

User-friendly interface, integrated in Google Drive

gPanel

Web-based admin panel

Security & Error Prevention

Folgo

Guided actions, low risk of errors

gPanel

Requires caution, needs training

Triggered automation

Folgo
gPanel
White check box inside of a green circle

Enterprise tier supports custom automation via Rules Engine

Target Product(s)

Folgo

Specific to Google Drive

gPanel

Google Drive, Gmail, Calendar, Contacts, Groups, Meet, User Management, License Management

Target Audience

Folgo

Non-technical users, simple management

gPanel

Only admins

No third-party server

Folgo

White check box inside of a green circle

All data are stored in your Google Drive

gPanel

gPanel stores and processes data on external servers.

APIs for integration

Folgo

gPanel

White check box inside of a green circle
Folgo
gPanel

Usability

User-friendly interface, integrated in Google Drive

Web-based admin panel

Security & Error Prevention

Guided actions, low risk of errors

Requires caution, needs training

Triggered automation

White check box inside of a green circle

Enterprise tier supports custom automation via Rules Engine

Target Product(s)

Specific to Google Drive

Google Drive, Gmail, Calendar, Contacts, Groups, Meet, User Management, License Management

Target Audience

Non-technical users, simple management

Only admins

No third-party server

White check box inside of a green circle

All data are stored in your Google Drive

gPanel stores and processes data on external servers.

APIs for integration

White check box inside of a green circle

Google Drive Features Differences

Audit a specific Google Account

Folgo
White check box inside of a green circle
gPanel
White check box inside of a green circle

Audit a specific folder or Shared Drive

Folgo
White check box inside of a green circle
gPanel

gPanel audits by user, not by folder or Shared Drive

Remove permissions from selected folders or accounts

Folgo
White check box inside of a green circle
gPanel

Only broad sharing policies, no targeted removal

Transfer ownership of entire folders

Folgo
White check box inside of a green circle
gPanel

gPanel can transfer user’s files, but not maintain folder hierarchy or structure

Duplicate Folder structures

Folgo

White check box inside of a green circle

gPanel

Move folders to Shared Drives

Folgo

White check box inside of a green circle

Handles permission issues and can bypass errors

gPanel

Delegated access

Folgo

White check box inside of a green circle

Any Drive user can use it based on access rights

gPanel

gPanel is for super admins only

Folgo
gPanel

Audit a specific Google Account

White check box inside of a green circle
White check box inside of a green circle

Audit a specific folder or Shared Drive

White check box inside of a green circle

gPanel audits by user, not by folder or Shared Drive.

Remove permissions from selected folders or accounts

White check box inside of a green circle

Only broad sharing policies, no targeted removal.

Transfer ownership of entire folders

White check box inside of a green circle

gPanel can transfer user’s files, but not maintain folder hierarchy or structure

Duplicate Folder structures

White check box inside of a green circle

Move folders to Shared Drives

White check box inside of a green circle

Handles permission issues and can bypass errors.

Delegated access

White check box inside of a green circle

Any Drive user can use it based on access rights

gPanel is for super admins only.

How Do gPanel and Folgo Differ?

While both platforms support Google Workspace management, they serve different priorities:

  • Primary Focus:
    • gPanel offers a broad suite of user management features for Google Workspace, including email settings, user provisioning, and domain-wide controls in addition to Drive management.
    • Folgo is solution specific to Google Drive management, specializing in tasks like bulk file operations, permission audits, data extraction, and shared drive organization.
  • Ease of Use:
    • Folgo emphasizes simplicity and direct action, allowing you to manage and clean up Drive files without complicated workflows.
    • gPanel provides comprehensive administrative features that may require a learning curve to fully utilize all its capabilities.
  • File Management Capabilities:
    • Folgo enables actions such as moving and deleting files in bulk, transferring ownership, adjusting permissions, and migrating content to shared drives with just a few clicks.
    • gPanel allows admins to review sharing settings and manage user access but offers broader admin tools beyond Drive, which may include less specialized bulk file management functionality.
  • Workspace Integration:
    • Folgo is directly integrated with your Google Workspace environment, enabling actions within your Drive without exporting your data outside your domain, this means your files remain secure and under your control at all times.
    • gPanel connects with Google Workspace to manage various services from a central location, including Drive, Gmail, and user settings.

Conclusion

Both gPanel and Folgo offer valuable tools to help you manage Google Workspace, but they serve different purposes.

gPanel provides broad administrative controls across your Workspace environment, including user management and various service configurations, making it suitable if you need centralized domain management.

In contrast, Folgo is purpose-built for Google Drive management, helping you handle audits, file migrations, and permission management while keeping your data secure within your environment. It is particularly effective for onboarding and offboarding processes, allowing administrators to easily transfer data, adjust permissions, and ensure a smooth transition for users joining or leaving your organization.

Your choice will depend on whether you need a wide-reaching admin tool like gPanel or a specialized Drive management solution like Folgo to simplify your day-to-day workflows.

Want to know what you can do with Folgo as an Admin? Take a look at our article about Admin Tasks.